1. Click Share Screen from the bottom toolbar of your Zoom meeting. 

  • Select Whiteboard from the options available.  

  • If you don't see the annotation tools, click Annotate (if sharing your screen) or Whiteboard (if sharing a whiteboard).  See Sharing a Whiteboard for more information. 

Whiteboard option

2. Click Share.   The annotation tools will appear automatically.  

3. Use the page controls in the bottom-right to create new pages or switch between pages.

Page controls

4. Annotation tools.  See Annotation tools for more information.  

Annotation tools

  • Mouse:  Deactivate annotation tools and switch to the mouse pointer.  This button is blue.

  • Select:  Select, move, or resize your annotations.

  • Text:  Insert text.

  • Draw:  Draw lines, arrows, or shapes.

  • Stamp:  Insert predefined icons.

  • Spotlight/Arrow/Vanishing Pen:  Turn you cursor into a spotlight or arrow.  Vanishing pen will fade away within a couple of seconds.

  • Eraser:  Click and drag to erase parts of your annotation.

  • Format:  Change the formatting options like color, width, or font.

  • Undo/Redo.

  • Clear:  Delete all annotations.

  • Save:  Save shared screen/whiteboard and annotations locally as a PNG or PDF.  

7. Annotation settings.  Click the More... in screen share controls.  

More options

  • Enable/Disable Annotation for others.  If enabled, participants have access to the annotation menu.  To view the annotation menu for Participants, click on View options, Annotate.

  • Show/Hide Names of Annotators.  

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